Colorado County Fair Association
P.O. Box 23, Oakland, TX 78951 979-732-3039
(Food Vendors - ONLY!!!)
Dear Prospective Food Vendor:
The Colorado County Fair Association is looking forward to the 2008 Colorado County Fair. The Fair will be held on September 11 thru 14, 2008. We have a great lineup of entertainment and activities. The Board of Directors would like to extend this invitation to you and hope that you will consider joining us with your food concession at the fair on these dates.
A 10’ x 30’ space will be provided for your concession. Electrical service and water will be provided if needed. Please be specific on what type, and how much electrical service you will need on your application.
Concessions must have a Texas Department of Health permit. Food sales for the public will be on a cash basis. Your group will be responsible for all cash present in your booth.
The Carnival has an exclusive on funnel cakes, cotton candy, and lemon shakes. In order to eliminate concessionaires duplicating too many of the same items, you may be limited on some items. Please take this into consideration before you return your contract.
The Fair will not be liable for items lost or stolen from your area. There will be a security officer on duty at the fairgrounds on Thursday, Friday and Saturday nights.
I would like to thank you in advance for being a part of our fair. I am looking forward to seeing you in September.
Be sure to read the entire concession contract and complete and sign before submitting with check or money order for your deposit to Molly Strunk Janak, P.O. Box 23, Oakland, TX 78951. Checks should be made payable to Colorado County Fair Association.
See you at the Fair!
Very truly yours,
Molly Strunk Janak
Colorado County Fair Association
A listing of local Accomodations:
Columbus Inn 979 732 5723 2208 Hwy 71 @ I-10, Columbus
Country Hearth Inn 979 732 6293 2436 Hwy 71S @ I-10 (south side), Columbus
Columbus RV Park 979 732 6455 2800 Hwy 71S, Columbus
Economy Inn & Suites 979 732 2315 1136 Walnut (Hwy 90), Columbus
Farris Hotel 979-234-6500 200 N. McCarty, Eagle Lake
Happy Oaks RV Park 979 732 5587 Hwy 90 East, Columbus
Holiday Inn Express 979 733 9300 4321 I-10 West (north side), Columbus
Sportsman Motel, Inc 979 234 5541 203 Booth Drive, Eagle Lake
Czech Inn 979 725 9788 102 Townsend, Weimar
Weimar Motel 979 725 8133 206 W. Main, Weimar
COLORADO COUNTY FAIR ASSOCIATION
P.O. BOX 566
COLUMBUS, TEXAS 78934
Phone 979-732-2579 Fax 979-732- 5544
LEASE FOR FOOD CONCESSION
This lease for Food Concession Space entered in by and between COLORADO COUNTY FAIR ASSOCIATION, a Texas Non Profit Organization, acting herein by the general manager thereunto duly authorized, herein called LESSOR and ______________________________________________________________________________ ________herein called LESSEE.
Subject to the terms and conditions set forth below LESSOR hereby leases a FOOD CONCESSION space:
Items to be sold:
For the purpose of operating Concession during the annual Colorado County Fair in Columbus, Texas and sponsored by LESSOR.
1.Term of Lease - This lease shall be for a term commencing Thursday, September 13, 2007 and ending Sunday, September 16, 2007.
2. Consideration - The consideration to be paid to LESSOR as follows:
a. LESSEE shall pay space rental at the rate of $400.00 per 10ft.by 30ft. space provided.
b. LESSEE shall pay $100.00 deposit with the signing of this contract. The executed contract and deposit must be returned to the office of LESSOR on or before August 1st. The balance of the rental, plus insurance and utilities charge, shall be due in CASH at check-in.
c If the remaining balance is not paid when due, LESSOR may declare the contract null and void and retain the down payment as liquidated damages or, at it's option, without in any way waiving any of its rights hereunder, accept a late payment or may sue for any damages it may suffer by virtue of LESSEE'S failure to carry out the terms of this lease. LESSEE'S right of access, however, at all times is subject to LESSOR'S superior right to control access generally to the Colorado County Fairgrounds. Further, LESSOR reserves the right to preclude access by LESSEE in any situation of emergency.
d LESSOR, in its sole discretion, may decide at any time to cancel the Event. LESSOR will not be liable to LESSEE for any damages, costs, fines, or penalties, including direct, special, indirect, or consequential damages, as well as attorney fees, related to LESSOR’S decision to cancel the Event.
e. Colorado County Fair Association retains 50% of the total amount on any cancellation prior to August 1st LESSEE forfeits anything paid if cancelled after this date.
f. Check-in is between 8:00am and 3:00pm at GATE #3 the Thursday of the Fair. Food vendor packets, including badges, receipts and information must be picked up at that time. Only food vendors with proper credentials will be allowed in their space. These vendors must enter the fairgrounds through GATE#5. All food vendors must wear their badges while inside their booth.
Without additional charge LESSEE may have access to the leased area prior to commencement of the lease for the purpose of preparing the exhibit. LESSEE will also be permitted access following termination of the lease for the purpose of taking down and removing the exhibits. LESSEE hereby agrees to remove from the fairgrounds any temporary buildings or structure erected in connection with exhibit not later than 10:00am the Monday following the fair. Failure to do so will result in the Fair Association removing same.
3. Insurance Requirements - It is the policy of LESSOR to require food vendors to furnish proof of insurance with minimum limits of $1,000,000.00 (Combined Single Limit) General Liability (includes bodily injury and property damage) and $1,000,000.00 Product Liability. Under the terms of this lease, LESSEE will provide certificate of insurance by September 1, 2007. Such policy will designate LESSOR as an additional insured. In the event LESSEE does not have insurance,
LESSOR can obtain it for $75.00 for the four days.
If LESSEE fails to furnish proof of such insurance by September 1 this contract will be null and void and the deposit will be retained by LESSOR as liquidated damages. It is understood and agreed that in no case shall the Colorado County Fair Association, its directors or officers be held responsible for any loss, damage, or injury of any character to any person, animal or article while same is on the fairgrounds or at any other time or place. LESSEE HEREBY INDEMNIFIES AND AGREES TO HOLD LESSOR HARMLESS FROM ANY CLAIM OR CAUSE OF ACTION ASSERTED AGAINST LESSEE OR LESSOR AS A RESULT OF ALLEGED ACTION OR INACTION BY LESSEE; SUCH INDEMNITY TO INCLUDE ALL CLAIMS OR JUDGEMENTS FOR ACTUAL OR PUNITIVE DAMAGES, COSTS, INTERESTS, AND AITORNEY'S FEES. LESSEE AGREES TO COMPENSATE LESSOR FOR ANY DAMAGE OR LOSS TO LESSOR PROPERTY ARISING FROM LESSEE’S ACTS AND OMISSIONS AND ACTIVITIES.
4. Set-up – Food Vendors may set up on the Thursday of the Fair from 8:00 am to 2:00pm.LESSEE shall furnish their own set-ups and necessary coverings. LESSOR will NOT provide tables, shelving, rain coverings, garbage bags, extension cords, etc. There will be no refunds due to inclement weather. NO RAIN DATES.
5. Designs - Exhibit designs will be subject to approval of LESSOR. No crepe paper of flammable material will be used in the construction of exhibits. Wherever possible, fire proof or fire resistant materials will be used in such construction of exhibits. No helium will be permitted on grounds. Management has the right to remove any exhibit deemed inappropriate.
6. Compliance with Laws - LESSEE, its agents, and employees will comply with all laws and/or regulations of the Colorado County Fair Association, the United States, the State of Texas and the County of Colorado and will also comply with all ordinances of the City of Columbus.
7. Health & Fire Codes- LESSEE must comply with all applicable health and fire code regulations. No vendor will be allowed to operate without all necessary permits.
8. Utilities - 110V, 20 amp electric light and power circuits will be available for the four day event. It is recommended you bring a minimum of 100 foot of electrical cord.
Where available 220V, 25 amp (maximum) electricity may be obtained at $50.00 per outlet for four days. If LESSEE asks for additional electricity on site, you will be charged double the listed price. If LESSEE fails to request electricity, or the correct amount of electricity and wire into our electric source or another vendor’s source, you will be fined double the listed price, and risk not being invited back! Absolutely NO GENERATORS.
Water will be available if needed. It is recommended that you bring your drinking water hose. A minimum of 60 feet.
9. Antennas - Antennas and similar devices will not be erected on the roof of any building.
10. Hours of Operation - All concessions will be ready and operable by 4:00pm on the opening day of fair. Concession hours will be as follows: Thursday – 2:00pm - Midnight, Friday – 8:00am - Midnight, Saturday- 8:00 am - 1:00 am, Sunday- 8:00am - 5:00 p.m. No concession may be removed from fairgrounds prior to 5:00 pm on closing day of fair.
11. Subletting: - No part of the leased premises may be sublet to any other exhibitor, business, organization or individual.
12. Place of Business: There will be no guaranteed booth locations. LESSEE may operate only on the leased premises and no other. LESSEE will conduct its business or exhibits in such a manner as to cause the least interference to other LESSEES.
13. Posted Prices: LESSEE will post in a prominent place on the leased premises, the cost of all items being sold. Prices will remain throughout the duration of the fair unless LESSOR approves any changes. A list of all items to be sold, (together with the proposed prices to be charged) MUST be furnished to LESSOR upon execution of this contract. LESSOR reserves the right to delete any items to be sold. All of Vendors sales will be on a cash basis.
14. Sales Tax - LESSEE will be solely responsible for the reporting and payment of any and all sales and/or use taxes applicable to the above named exhibit space and to indemnify and hold the COLORADO COUNTY FAIR ASSOCIATION, THE CITY OF COLUMBUS AND COLORADO COUNTY, its officers, agents, servants and employees forever harmless from any failure of the LESSEE to timely report and remit any applicable sales and/or use taxes.
15. Non Profit organizations – Non profits must provide a copy of their TAX ID form.
16. Loud Speakers - No type of public address system, loud speakers or amplifiers may be used by LESSEE.
17. Entry to Fairgrounds - Four (4) food vendor passes will be issued to LESSEE. Additional season passes may be purchased from the Fair Office or any fair queen contestant at current price and MUST be purchased in advance. LESSEE will use only GATE #5 for entry to the fairgrounds for the purpose of replenishing inventory or stocks. DELIVERIES MUST BE DONE BETWEEN 7:00 A.M. and 9:00 A.M. EACH DAY, after which time vehicles MUST be returned to designated parking area. ABSOLUTELY NO VEHICLES WILL BE ALLOWED ENTRANCE ONTO THE FAIRGROUNDS AFTER 9:00 A.M. Use of ATVs or golf carts is prohibited. No deliveries will be accepted by LESSOR for LESSEE.
18. Parking - LESSEE, its agents and employees, will park their vehicles in designated areas set by LESSOR.
19. RV Parking – RVs may be parked in the general parking area. NO ELECTRICITY AVAILABLE. GENERATORS MAY BE USED FOR RVs.
20. Improvements - All improvements built or incited by LESSEE must be approved by the LESSOR and must be removed with 5 days following the last day of the fair. The leased area must be returned to LESSOR in the same condition as received, reasonable wear and tear alone accepted. If LESSEE fails to remove any such improvements within the stated time, they will become the property of LESSOR without any further action by LESSOR. LESSOR may remove and dispose of such improvements in any manner it desires or deems proper. If any consideration is received by LESSOR, such consideration will be rained by LESSOR as liquidated damages.
21. Maintenance of Area - LESSEE will at all times maintain the leased area in a neat, clean condition. TRASH MUST BE BAGGED AND TIED DAILY, AND PLACED IN DESIGNATED AREAS. No food products may be left out overnight. Vendors using cooking oil or grease must keep the used oil or grease in adequate containers. Do not dispose of the oil or grease at the fair site. LESSEE is responsible for proper disposal of their waste materials.
22. Alcoholic Beverages - Under no circumstances will LESSEE sell or otherwise provide to fair attendees or any other party, any alcoholic beverages. It is understood that beer is permitted to be sold only by the Colorado County Fair Association.
23. Items Sold - ALL ITEMS TO BE SOLD MUST BE APPROVED BY THE MANAGEMENT.
24. Giveaways - If LESSEE intends to give away products or merchandise to a winner to be determined by a lottery or drawing, the time and place of such drawing or lottery must be published in a prominent place within the leased area. Immediately after the determination of the winner, the name and address of such winner will be submitted to LESSOR. LESSEE will not give away any type of product or merchandise that is being sold by other LESSEES.
25. Waiver - Waiver by either party to this contract on any term or condition thereof will not constitute a waiver of any other term or condition.
26. Headings - The paragraph headings are for convenience only and shall not be taken or interpreted as any part of the substantive provisions of this agreement.
27. Entire Contract - This contract constitutes the entire agreement between the parties thereto. No change or amendment shall be effective unless agreed to in writing by both parties.
LESSEE acknowledges and represents that LESSEE has read, understood and accepted all terms, conditions, and provisions set forth in this Contract.
Agreed to and Accepted by:
LESSEE______________________________________________________________
Name Printed: ________________________________________
Address: _____________________________________________
______________________________________________
Telephone: ___________________________________________ Fax:__________________________________________________
Email: _______________________________________________
Sales Tax Permit #______________________________________
PRICE AND DESCRIPTION OF FOOD ITEMS TO BE SOLD:_______________________________________________________________________________________________________________
TOTAL SPACE RENTAL: _____ 10’ x 30’ spaces @ $400.00 ea. ________________________
ELECTRICITY: _____110v 20amp plugs _____220v 25amp plugs @$50.00 ea. ________________________
INSURANCE: @ $75.00 ________________________
TOTAL ________________________
LESS DEPOSIT ________________________
TOTAL AMOUNT DUE ________________________
Fill out contract completely, and return with deposit to Molly Strunk Janak, P.O. Box 23, Oakland TX 78951. Checks made payable to Colorado County Fair Association.
You will be contacted about acceptance.
For questions, or further information, call Molly Strunk Janak 979-732-7161 or email at navidad@cvtv.net ________________________________________________________________________________________________________
OFFICE USE ONLY
PAYMENT OF $100.00 DEPOSIT RECEIVED __________________________BY_______________________________________________________________
PAYMENT OF BALANCE OF _______________________RECEIVED_____________________BY________________________________________________
4 VENDOR PASSES ON ______________________BY________________________________________________________
TEXAS DEPARTMENT OF HEALTH PERMIT INCLUDED ________
NON PROFIT TAX ID INCLUDED ________
APPROVED:______________________________________________
Colorado County Fair Assoc.